Do I Need to Submit IHSS Timesheets on Weekends or Holidays?

If you are an IHSS provider, keeping accurate records of your hours is essential to getting paid correctly. One common question that comes up is whether timesheets need to be submitted for weekends, holidays, or days when services might be different than usual. Understanding how IHSS timesheets work can prevent delays in payment and help you stay in compliance with program rules.

How IHSS Timesheets Work

IHSS providers must submit timesheets to report the hours worked for each recipient. This includes:

• Personal care services (bathing, feeding, dressing, toileting)
• Protective supervision
• Domestic services (meal preparation, cleaning, laundry)

Timesheets are typically submitted monthly, either on paper or electronically via the Electronic Visit Verification (EVV) system, depending on your county.

Weekends and Holidays

Whether you need to record hours on weekends or holidays depends on whether services were actually provided:

1. If services are provided:
   • You must submit hours worked, just as you would on a weekday.
   • For example, if you bathed, fed, or supervised the recipient on Saturday, those hours must be recorded.
2. If no services are provided:
   • You do not report hours for that day.
   • IHSS does not pay for days when services are not rendered, including holidays when the recipient does not require care.
3. If a partial day of service is provided:
   • Record only the actual hours worked. For example, if you provide protective supervision for four hours on a holiday, you report those four hours, not a full day.

Best Practices for Timesheets

To avoid errors or delays in payment:

• Record hours daily: Even if you plan to submit timesheets monthly, tracking daily ensures accuracy.
• Include all services: Make sure to list every type of care you provided, including protective supervision.
• Double-check for accuracy: Mistakes or omissions can delay payment.
• Submit on time: Late timesheets can result in delayed paychecks or rejected submissions.
• Keep copies: Maintain a personal record of your timesheets in case questions arise.

Special Considerations

• Some counties may have specific instructions for holidays or weekends, so it’s a good idea to check with your IHSS office.
• If your recipient is hospitalized or temporarily away, hours should only be reported for days when care was actually provided.
• Electronic systems (EVV) often require clocking in and out, which serves as your official record for weekends and holidays.

Key Takeaway

You only need to submit IHSS timesheets for hours actually worked, including weekends and holidays when care is provided. Days without service should not be reported. Maintaining accurate daily records and following your county’s reporting rules ensures that you are paid correctly and avoids complications with your IHSS account.

Need help? In California, the In-Home Supportive Services (IHSS) program provides crucial financial help for families raising children with special needs. American Advocacy Group is on the front lines every day, making positive change happen for people diagnosed with autism, Down syndrome, and a range of diagnoses across the continuum. As a leading advocate for all people with intellectual and developmental disabilities and their families, and the premier provider of the support and services people want and need, we understand the system and know how to take action regarding your best interests.

CONTACT US FOR HELP. Dial (877) 762-0702 or email us at [email protected].